Privacy Policy

Last updated: June 27, 2025

1. Introduction

At Prio Docs, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our document editing service.

2. Information We Collect

Account Information

When you sign up using Google OAuth, we collect:

  • Your name and email address from your Google account
  • A unique user identifier
  • Profile picture (if available)

Document Data

We store the following information related to your documents:

  • Document content and metadata
  • Creation and modification timestamps
  • Collaboration history and user permissions
  • Search queries within your documents

Usage Information

We automatically collect:

  • Log data (IP address, browser type, operating system)
  • Feature usage patterns
  • Performance metrics

3. How We Use Your Information

We use your information to:

  • Provide and maintain the Service
  • Enable real-time collaboration features
  • Process your documents for search functionality
  • Send service-related notifications
  • Improve and optimize the Service
  • Ensure security and prevent abuse

4. AI and Machine Learning

Our AI-powered features (like tab autocomplete) process your text locally and in real-time. We do not use your document content to train AI models. AI suggestions are generated based on:

  • The immediate context of your current document
  • General language patterns (not derived from user data)

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share your information only:

  • With your explicit consent
  • To comply with legal obligations
  • To protect our rights and prevent fraud
  • With service providers who assist in operating the Service (under strict confidentiality agreements)

6. Data Security

We implement industry-standard security measures including:

  • Encryption in transit (TLS/SSL)
  • Encryption at rest for stored data
  • Regular security audits
  • Access controls and authentication
  • Secure data centers

7. Third-Party Services

We use the following third-party services:

  • Google OAuth: For authentication (governed by Google's Privacy Policy)
  • Y-Sweet: For real-time collaboration infrastructure
  • Analytics providers: For understanding usage patterns (anonymized data only)

8. Data Retention

We retain your data for as long as your account is active. You can request deletion of your account and all associated data at any time. After account deletion:

  • Personal information is deleted within 30 days
  • Backups are purged within 90 days
  • Some anonymized usage data may be retained for analytics

9. Your Rights

You have the right to:

  • Access your personal information
  • Correct inaccurate data
  • Request deletion of your data
  • Export your documents
  • Opt-out of non-essential communications
  • Withdraw consent at any time

10. Children's Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us immediately.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes via email or through the Service. Your continued use of the Service after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: privacy@priodocs.com
Address: [Your Company Address]
Data Protection Officer: [Name or Title]